SCOUTS OF AMERICA
PARENT’S GUIDE TO
TROOP POLICIES AND
A Group of Citizens
Adopted August, 2008
10 May 2010
TABLE OF CONTENTS
- This document presents the policies and
procedures for the operation of Troop 108. The purpose of this
document is to provide the adult leaders (Scouters), the Scouts, and their
parents a reference that explains the Troops policies and insight into why
the policies were developed. This document is intended to be a
supplement to the National Boy Scouts of America & Cradle of Liberty Council policies and does not
supersede any policies stated therein. This document will be revised
as required, to accommodate changes in the official Scout policy and
the needs of the Troop. Boy Scout Troop 108 is a
non-denominational, community-based Troop sponsored by a Group of Citizens
of East Greenville, Pa. in the Continental District, Cradle of Liberty Council of the Boy Scouts of
- Troop 108's mission is to provide an
opportunity for advancement and personal growth for every boy who becomes
a member of Troop 108. Our goal is to develop Boys into Scouts and Scouts into Men. Boys who strive to live by the
Scout Oath and Law grow in character, leadership,
- The Troop’s mission statement is
implemented through the Troop’s Scouting Program, which is established by
the Troop Committee and managed by the Scoutmaster. The goal of the Boy Scouts of America and Troop 108
is to help boys develop into honorable men. Scouting values can be incorporated into a boy’s
home, school and religious community. Troop 108 incorporates
activities into its Scouting program that are directed at the Aims and
Methods of Scouting via three basic objectives: character
development, citizenship training and mental and physical fitness. The centerpiece of Troop 108’s
program and its allure for Scouts is it's Outdoor
Program. The Troop
conducts a number of outdoor activities throughout the calendar year, attends a BSA Council sponsored long term camp during the summer and high
adventure camping opportunities. Our Scouting activities provide a
focal point for the program’s three objectives. The Scouts themselves take
on leadership roles in order to plan and manage these activities.
Acquiring and refining the skills to not only survive but to enjoy
the challenges offered by outdoor living leads to the development of
character, mental and physical fitness. Scouting programs are successful when
Scouts are provided with a challenging and fun experience that
results in the development of character, citizenship and physical and
- The Troop’s success is a direct result of
the level of involvement and interested of adult leaders and parents of
the Scouts. The Troop simply cannot succeed without the assistance and
participation of a large number of adults. Our Scouting “safety
net” has many “handles” that must be held. For that reason,
Troop 108 asks that every parent contribute in whatever way they can to
support the Troop and its program. Moreover, the Troop always needs
the time, energy and skills of fathers who are willing to serve in a
formal way on the Troop Committee or as an Adult Leader. Please
contact either the Scoutmaster or the Committee Chairman for more
information on how you can help out.
- Scoutmaster: The Scoutmaster manages the
Troop’s Scouting program. The Scoutmaster is responsible for the
image and oversight of the Troop program. The Scoutmaster is elected
by the Troop Committee. The Scoutmaster and his Assistant
Scoutmasters work directly with the Scouts. In general, they train
and guide youth leaders, work with other responsible adults to bring
Scouting to the boys, and use the methods of Scouting to achieve the aims
Scoutmasters: Aid the Scoutmaster in managing the Troop and
are responsible for duties as assigned. Adult Leaders and Committeemen may have
responsibility and maybe assigned to more than one position within the
- Troop Committee: The Troop Committee supports
the Troop program as developed by the Scoutmaster and the Scouts.
It's the governing body of the Troop and is responsible for making policy
and providing the resources necessary to implement the Troop program.
The committee carries out the policies and regulations of the Boy Scouts of
America, provides adequate meeting facilities, is responsible for
Troop finances, Troop property, supports the outdoor program, and the
Scoutmaster with whatever assistance is needed for the Troop to function. Elections for leadership positions
are conducted at each March Committee meeting. Each January the
Committee Chairmen will request a volunteer or appoint a nomination
chairman. The nomination chairman will solicit nominees for
Scoutmaster, committee officer’s and present the list of nominee’s at the
March meeting. The election is conducted in a democratic format, with a
majority ruling. Scoutmaster and all Committee positions are for a 1
Chairperson: Organizes the committee seeing that all
functions are delegated, coordinated, and completed. The chairman
calls, presides over, secures parents and other adults to serve in
leadership positions and promotes attendance at monthly committee
Organization Representative: Serves as liaison
between the Troop and the chartered organization. Secures a Troop
Committee Chairperson, encourages adult leader training and maintains a
close liaison with the Troop Committee Chairperson.
- Secretary: Keeps the minutes of
committee meetings and any important records. The secretary is also
responsible for maintaining correspondence and records of the Troop.
- Treasurer: Handles all Troop funds,
pays all bills and maintains the Troop checking and savings accounts.
Is responsible for developing the Troop's annual budget.
Chairperson: Maintains all Troop advancement records.
Monitors individual advancement, encourages Scouts to advance in
rank. and maintains a list of in-house merit badge counselors.
- Board of Review
Chairman: Seek out committee members to serve on boards of
review. Ensures that each participant is familiar with the function
of the board and conducts of the board of review as laid out by the Boy Scouts of
America. Secure suitable venue to conduct scheduled boards of
- Membership Chairperson: Maintains all
Troop membership records. Is responsible for registering new Scouts
and adults, and the annual re-charter process. The Membership Chairperson interacts with the boys and their parents, who are interested
in joining the Troop .
Chairperson: Tracks and maintains all Scout Leadership
Positions. Is responsible for developing the minimum requirements
for each leadership position and works with the Scouts to monitor their
achievement of those requirements.
- Troop Historian:
Maintains and safe guards all Troop historical documents of
Troop activities. Mentors the Troops youth historian.
Coordinator: Typically this position is filled by the
Scoutmaster or an Assistant Scoutmaster. Plans and coordinates Troop
camping activities. Secures camping facilities, arranges for
coordinating Patrols, and is responsible for seeing that the Grub Master
has arranged meals for adult leaders during Troop activities.
- Quartermaster: Is responsible for all
physical equipment that the Troop owns. Purchases new equipment and
arranges for equipment repair as needed. Is responsible to oversee
the youth Scout Quartermaster activities.
Master: Responsible for the cooking supplies and
equipment needed for the Old Buzzard Patrol. The Grub Master is also
responsible for the Old Buzzard meal arrangements at campouts (and all
Scouts when the Troop feeds them). ‘Old Buzzard's Patrol’
refers to the adult Scouters/Leaders.
Chairperson: Normally the Scoutmaster or an Assistant
Scoutmasters. Arranges for facilities for campouts, merit badge classes,
and Courts of Honor.
- Chaplain: Provides opportunities for Scouts
to grow in their duty to God and their fellow Scouts. Provides a
spiritual tone for Troop meetings and activities. Gives guidance to
the Chaplain’s Aide.
- Scouting for Food
Coordinator: Is the Troop's focal
point for participation in the annual Scouting for Food drive, attends the
district orientation. Promotes participation within the
Troop and organizes the bag drop-off and pick-up efforts.
Coordinator: Ensure that Troop leaders and committee members
have opportunities for training. Maintain, as appropriate, an
inventory of up-to-date training materials. Keeps the Troop informed
regarding the availability of district or council sponsored training
opportunities. Be responsible for BSA Youth Protection training
within the Troop. Encourage periodic junior leader training within
Editor: Source and develop content for each Troop
newsletter issue (typically quarterly each year). Write, edit,
publish, e-mail, print and mail, to those who don't have any e-mail
capabilities, each newsletter issue.
- Troop Web
Master: Creates & maintains
the Troop web site (http://troop108eg.org) Coordinates with
the Scoutmaster and Committee Chairman to ensure timely & appropriate information is posted on the Troop website.
- Order of the Arrow Representative:
Servers as the liaison between the local OA lodge,
chapter and the Troop.
- Other positions of
responsibility include: Coordinator for Eagle Scouts, New
Scout advancement, High Adventure, Health Records, Tour Permits and Fund Raising
. At the discretion of the Committee
Chairperson, an ad-hoc committee may be formed to investigate or address a
specific issue. The ad-hoc committee reports to the full
committee with any report or recommendation for the committee's
- All registered adult leaders of the Troop
are required to take Youth Protection training, This Scouting &
Fast Start. All registered adult Leader's are also encouraged to
complete an official Boy Scout Leaders Training offered by the local BSA council. In addition, some leadership positions require further
training over and above the Fundamental Training. These positions
include Committee Chairman, the Scoutmaster and his assistants. All
training is available through the Continental District and the Cradle of
Liberty Council, BSA. The Troop Committee, the Scoutmaster,
Assistant Scoutmasters, and other Adult Leaders/Committeemen generally
meet on the first Thursday of each month to discuss and plan upcoming Troop activities. These meetings are open to any father of a Scout
in Troop 108 and they’re encouraged to attend to voice opinions and offer
suggestions. Fathers are also welcome and encouraged to become
uniformed adult leaders in the Troop. Adults interested in
participating should contact the Scoutmaster for more details.
- Parents are an integral part of the boy's
Scouting experience and the Troop’s Program. In order for the Troop
to function in an efficient manner, all fathers are encouraged to
participate in Troop functions.
- Fathers are encouraged to participate in at
least one of the following Troop functions:
Serve on Troop Committee or as an Adult Leader.
Serve as chairman, such as fund raising or Scouting for Food
Serve as a Patrol Advisor
Serve as a Merit Badge Counselor
Attend a monthly campouts.
- Each parent should take an active role in
assisting their son in achieving the necessary rank advancements as he
progresses through Scouting to ultimately attain the rank of Eagle.
Although the Troop places a great deal of responsibility on the
Scouts for their advancement, it is important that each parent monitors
and encourages their Scout's progress. In order for the Scouts to grow as members
of the Troop and as good citizens, it is important that they learn to take
responsibility for their Scouting career. When it's necessary for a
Scout to contact a Troop Leader, parents are encourage to insist that the
Scout make those contacts, not the parents. Parents are encouraged to refer to their
son's Boy Scout Handbook as an excellent resource of
information about Scouting.
- Membership in
Boy Scouting is open to all boys age 11 - 17. Boys who are
10 may join if they have received the Arrow of Light Award or have
finished the fifth grade. Scouts who are 18 years or older may
become adult leaders as approved by the Troop Committee. Each Scout must complete a
registration form and pay the annual registration fee. Each
registered Scout must have a Boy Scout Handbook and a complete Scout Uniform.
- Note: The
Troop has a youth Scout uniform exchange program. Contact the
Scoutmaster or any Assistant Scoutmaster for more information about this
- All adult leaders of the Troop must be
registered. The cost of registration is paid
by the individual adult.
- Troop 108 maintains a file
of emergency medical release forms for every Scout and registered adult.
Blank copies of these forms are available from the Scoutmaster,
Membership Chairperson or from the Troops web site. The forms
accompany the Troop on all activities. In the event that medical
attention is required, the medical forms will be on hand to aid in
providing prompt medical care. CLASS
3 HEALTH FORMS ARE REQUIRED FOR ALL SCOUTS AND REGISTERED ADULTS
LEADERS TO PARTICIPATE TROOP OUTINGS.
- High-Adventure Medical Forms: Philmont Scout Ranch, Florida Sea
Base and other high-adventure programs require the use of a separate
medical form for all youth and adults, because of the strenuous nature of
- Empowering boys to be leaders represents
the core of Scouting. The Scouts themselves develop the Troop’s
program, and then take responsibility for figuring out how they will
achieve their goals. Scouts learn by doing, and what they do is lead
their patrols and the Troop. The Troop is divided into patrols, each
patrol consisting of 6 to 8 Scouts. Troop 108 relies upon the Scouts
serving in leadership positions to plan and manage the Troop's activities.
An important part of the leadership
experience is to deal with adversity with resolve and persistence.
For that reason, it is important that the Troop provide Scouts the
“opportunity to fail”, with the
protection of a safety net. This can be one of the most
challenging aspects of serving as an adult leader in a Scout Troop.
There is nothing more difficult than watching a group of Scouts
argue over the right direction to go or the proper way to start a fire or
the correct way to prepare dinner, knowing that the outcome of the
discussion may be less than the optimal result. Within the boundaries of safety, however,
it is absolutely essential that the leaders permit the adverse results to
occur and assist the Scouts in learning the lessons that come from such
experiences. It's not unlikely that your scout may come home from an
outdoor activity cold, wet or hungry on occasion. It’s the Troop’s
task to ensure that your Scout is safe and learns a positive lesson
from experience. It's the wet campout and the blackened pancakes
of which Boy Scout legends are made. Using this method, each Scout
will learn about preparation, responsibility and accountability.
- Patrols are the building blocks of a
Scout Troop. Each patrol is a small group of boys working together
as a team to make the patrol a success. Each patrol has a unique name and
develops a patrol yell, cheer, and patrol flag which gives the patrol its
own identity. In Troop 108 the patrols sit together during meetings
and are assigned responsibilities on a rotational basis for various parts
of the meeting such as the opening, the closing and pre-meeting set up of
Troop/Scout ceremonies. The Scouts also plan their participation in
Troop campouts as patrols. They tent, cook and eat as patrols.
Each Patrol is assigned Troop equipment such as patrol box and a
stove. The patrol is responsible for making sure that the equipment
is in working order and is available for use at each campout.
Failure to meet these responsibilities may well result in a weekend
out under the stars with no hot meals without the benefit of a stove!
As Lord Baden Powell, the founder of the Scouting Movement once
observed, “The object of the patrol method is not as much saving the
Scoutmaster trouble as to give responsibility to the boy.”
- Troop 108
patrols may consist of Scouts of diverse ages, this contributes to the
“boy run Troop” concept. This patrol organization creates
another opportunity for boys to teach and mentor other boys. It also
presents more opportunities for leadership and helps to provide continuity
in the Troop Program and Scout skills over time. In addition, it
gives the older Scouts a sense of ownership in their own organization.
With the guidance and approval of the
Scoutmaster, members of each patrol may elect one of their own to serve as
their Patrol Leader. Troop 108 may conduct elections once a year for the purpose of electing Patrol Leaders and other junior leaders in the
Troop. Becoming a Patrol Leader is often a Scout’s first opportunity
to develop practical leadership skills. His responsibilities include
taking a leading role in planning and conducting the patrol’s
participation in Troop activities, encouraging other patrol members to
complete advancement requirements; representing the patrol at the Green
Bar meeting, and ensuring that the Patrol arrives at Troop Campouts with
the appropriate equipment and supplies. The patrol may also elect
other leaders such as an Assistant Patrol Leader and/or Patrol
- One way in which Troop108 implements the
“boy run Troop” concept is through the Green Bar Meetings. The Green
Bar Meeting is a planning meeting attended the Senior Patrol Leader, his
assistant, the Patrol Leaders and their assistants, Troop Scribe, and
adult Scout Leaders / advisors as appropriate. The Green Bar Meeting
is used to plan Troop programs and activities. It also provides the Troop
long-range direction with an annual program planning meeting that lays out
the Troop’s calendar for the coming year. The Green Bar Meetings are
held at least once a month, typically the second Thursday evening of the month. All
Patrol Leaders and/or the Assistant Patrol Leader, a Scribe, the Senior
Patrol Leader, the Assistant Senior Patrol Leaders, and Junior Assistant
Scoutmasters, an the adult Scout Leader / advisor must attend.
During these meetings the Green Bar Members review and evaluate the
Troop’s most recent activity, plans the next month’s activity, and plans
the Troop meetings for the next month.
- Wolf Patrol: At the discretion of the
Scoutmaster, the Wolf Patrol may be formed using first-year Scouts.
Troop 108 has developed the Wolf Patrol to help assist a new Scout
to transition from Webelo's into the Boy Scout Program. Formation of
the Wolf Patrol is a process of ensuring continuity during this transition
period of the new Scouts. Adult leaders of the Troop work with the
Wolf Patrol members to insure they have a great start in Boy Scouting.
After the Adult Leaders feel they are ready, the Wolf's are assigned
to one of the existing patrols. Parental
input may be solicited to assist the Scoutmaster in assigning the Wolf to
a permanent patrol.
- All Scouts are expected to attend Troop
meetings on a regular basis. Troop meetings are typically held on
Monday evenings throughout the year. The meetings begin promptly at
6:45 p.m. in the winter and 6:30 in the summer. Generally meetings
will last no more that an hour. A calendar is developed at the
beginning of the Scouting year that identifies Troop meetings, campouts,
and other important dates and events. Changes or additions are
announced at the Troop meetings, via e-mail, the Troop Web Site or the
- Scouts should bring their Boy Scout Handbook to every meeting, campout,
and to summer camp. Scoutmaster’s conferences or advancement
boards of review will not be conducted if a Scout is not in uniform or
does not have his handbook with him. During the winter months a
full, approved Class A uniform is to be worn by Scouts and Adult Leaders
to the meetings. Scouts that are not properly uniformed or
with their uniform in disarray will be asked to remedy the
situation. It’s important for
parents to ensure that their Scout is properly uniformed. Items not
essential to Scout meetings should not be brought to the meeting.
- Troop meetings are an opportunity for the
Troop to assemble as a group to reinforce the aims of Scouting, to plan
the Troop’s outdoor activities, and to implement the Troop’s Program. At the meetings, matters of importance will be announced, the Scouts
can complete their Scoutmaster’s conference or their board of review for
advancement, Scout skills will be taught and reinforced, and Patrols will
have time to perform planning for activities as needed. In addition,
various activities such as merit badge classes and skill training may
Note: Scouts who cause disruptions during the meetings will
be separated from their peers. If the problem persists, their
parents will be called and they will be asked to leave.
One requirement for advancement to the rank
of Star, Life, and Eagle is that a Scout must hold a leadership position
in the Troop for a minimum period depending upon the rank. The Scout
may volunteer, be elected, or be appointed by the Scoutmaster to a
leadership position. Duration of leadership positions is a minimum
of six months. The following is a list of the leadership positions
in the Troop that can be held by a Scout:
Patrol Leader: Appointed by the Scoutmaster or may be
elected by the Scouts to represent the Troop as the top junior leader
within the Troop. He leads the Green Bar meetings and, in
consultation with the Scoutmaster, assigns specific responsibilities as
needed. He leads Troop meetings and manages the Troop’s outdoor
activities. The Senior Patrol Leader is expected to have
successfully completed a BSA approved Scout leadership training course,
such as a Patrol Leader Development / Silver Stag training course.
Assistant Senior Patrol Leaders:
Appointed by the Senior Patrol Leader and approved by the
Scoutmaster. Fills in for the senior patrol leader in his
absence. They are also responsible for training and giving direction
to other junior leaders in the Troop. Assistants should be a Star,
Life or Eagle Scout, and encouraged to have successfully completed a BSA
approved Scout leadership training course, such as a Patrol Leader
Development / Silver Stag training course
Assistant Scoutmaster: Serves in the capacity of an
assistant Scoutmaster. He must be at least 16 and not yet 18 and
have successfully completed a BSA approved Scout leadership training
course, such as a Patrol Leader Development / Silver Stag training course.
He should be an Eagle Scout. He is appointed by the
Scoutmaster because of his leadership ability. Scouts interested in
this position are encouraged to apply directly to the Scoutmaster.
Patrol Leader: Is elected or may be
appointed by the Scoutmaster as the leader of his patrol. He provides
leadership to members of his patrol and represents the patrol at Green Bar
meetings. He should be at least a Second Class Scout rank, should be
at least a second year Scout, and is encouraged to successfully complete
or be enrolled in a BSA-approved Scout leadership training course, such as
a Patrol Leader Development / Silver Stag course.
Assistant Patrol Leader: Appointed by the
patrol leader or may be elected by the patrol members. Assists the
Patrol leader and leads the patrol in the Patrol Leaders absence.
This position does not count for leadership
Teaches one or more Scouting skills to Troop members.
Scribe: Serves as Troop secretary /
reporter. He is also responsible for submitting newsworthy articles
to the local newspaper and the Troop’s newsletter, under adult leadership
Librarian: Maintains a library of all
Troop-owned publications. He checks out merit badge books to Scouts
upon request and assures their return or replacement.
Historian: Keeps a historical record or
scrapbook of Troop activities. He collects and maintains Troop
memorabilia and information on former Troop members. Works with and
reports to the adult Troop historian.
Guide: Advisor and guide to the new Scouts / patrols.
He helps the new Scouts with rank advancement, and reports to the
adult Advancement Chairmen.
Chief: Works with Cub Scouts, Webelos Scouts, and den
leaders in the local Cub Scout packs.
Chaplain Aide: Works with the Troop
chaplain to meet the religious needs of Scouts in the Troop. He also
works to promote the religious emblem program.
Performs duties of bugler as directed by the Scoutmaster. This position does not count for leadership
Order of the Arrow
Troop Representative: Serves as a communication link
between the lodge or chapter and the Troop. Encourages Arrowmen in
the Troop to be active participants in the lodge and chapter activities
and to seal their membership in the Order by becoming Brotherhood members.
Helps coordinate Troop OA Elections.
Quartermaster: Responsible for
Troop/Patrol equipment and sees that it is in good working order. He
maintains Troop-owned equipment and tents on campouts, and inspects them
on their return. Conducts Troop equipment inventory, maintain
records and reports to the Troops adult Quartermaster.
All Scouts are
encouraged to complete a BSA leadership training course while in the
position to which he will receive credit for rank advancement. A Scout's performance in a leadership
position will be evaluated by the Troop Leadership and Scoutmaster before
a rank advancement is granted. It will be determined whether he
performed the duties of the position or just wore the patch. It's
the Scout's responsibility to pursue these positions. No one will
elect or appoint a Scout to the position without the Scout first taking
the initiative and seeking out the position.
Boy Scout advancement is a four-step
process: The Scout learns; the Scout is tested; the Scout is
reviewed; and the Scout is recognized. All rank advancements, merit badges, and other
achievements are reported to the Advancement Chairperson for entry into
the TroopMaster software database. It is the responsibility of the
Scout to notify the Advancement Chairperson of the achievement earned.
If the achievement is not reported, it cannot be awarded.
As a Scout progresses through a rank, upon
the Scoutmaster or Assistant Scoutmaster review, he should have a Scout
who is First Class or above sign off the requirements in his Scout
handbook as he learns them. An adult leadership review is to
verify accurate completion of all rank advancement requirements.
When all of the requirements are completed and signed off, the Scout
should request a Scoutmaster's conference.
Tenderfoot thru First Class Ranks: In
Boy Scouts, parents cannot sign off requirements. The requirements for
these ranks should be signed off by a Scout of First Class Rank or higher.
These requirements can be earned in any order. For example, a
Scout may complete a requirement towards First Class while still working
towards his Tenderfoot Rank. However, he must earn the Ranks in
order. Once a Scout has completed all requirements for a Rank
(except "Scout Spirit", Scoutmaster Conference & Board of Review) he
should request the Advancement Chairperson’s, Scoutmaster or Assistant
Scoutmaster signature for the “Demonstrate Scout Spirit” requirement.
He will then be ready for a Scoutmaster’s Conference.
Badges: These can be earned at anytime. Even a new
scout can begin to earn Merit Badges. A Scout may earn any Merit Badge on
his own at any time. Continental District Online Merit Badge Counselor
Spirit: Scout Spirit is to have Scouts
demonstrate current, active involvement in Troop functions. This is
determined by the Scoutmaster and the Troop committee. Scout Spirit is the final
rank requirement to be signed off prior to the Scoutmaster
Conference. The Scout should see the Scoutmaster or Assistant
Scoutmaster regarding current involvement in the Troop.
Troop 108 has set the following
guidelines for measuring this criteria. Scouts are taught that they
are Scouts 24 hours a day. The values of Scouting are not something
to be turned off at the end of the Scout meetings. Because of this,
Scouts will be evaluated based on:
Scout Oath and Law.
to the Troop
to the Community
younger Scouts grow and learn
maturity and respect for others
Scoutmaster's Conference: Is a visit between the Scoutmaster and a Scout
that is held each time a boy completes the requirement for a rank.
The conference is a valuable opportunity for a Scoutmaster to
discuss with each Scout his activity in the Troop and his understanding
and practice of the ideals of Scouting. A Scoutmaster conference
will determine if the Scout is ready to go before the Board of Review.
If he is not fully prepared, the leader will ask him to look over
the material again and return at a later date to complete the
Scoutmaster's Conference. After the Scout successfully
completes his Scoutmaster's conference, the Scout should request a Board
Board of Review: For the ranks Tenderfoot
through First Class, the board of review will be conducted with 1 or 2
senior scouts and at least 1 adult leader to ensure the board of review is
properly conducted. Contact the Senior Patrol Leader or an adult
For the rank of Star, Life and Eagle are to be performed
by a group of at least 3 Adults. Two of these adults must be
registered leaders with Troop 108.
Local community leaders and or
professional may be invited to participate in these boards of review.
This Board will not be for the
purpose of testing Scouts on Scout Skills. This is the opportunity
for the Troop to review the Scouts advancement and progress and for Scout
to present his views on the performance of the Troop and its
The Scouts should plan to have their
Scoutmaster’s Conference at a Troop Meeting and then have their Board of
Review at the following Troop meeting. Scouts must schedule a
Scoutmaster’s Conference with the Scoutmaster or an Assistant Scoutmaster
and a Board of Review with the Board of Review Chairmen in advance.
Scoutmaster’s Conferences & Boards of Review may be done at Campouts.
Scoutmaster conference requirement must be signed in the Scout
Handbook before going to the Board of Review.
If a Scout has special needs in order for
them to advance and grow in Scouting, those needs will be addressed on an
individual basis. If you feel your son has special needs, please
discuss them with the Scoutmaster and Advancement Chairperson.
Courts of Honor:
Throughout the year, the
Troop conducts Courts of Honor. The Court of Honor is a ceremony to
pay tribute to the achievements of our Scouts. During this ceremony,
Scouts are awarded their rank advancements, merit badges, other awards and
are recognized by their peers, parents, and adult leaders for their
accomplishments. All Troop Scouts and family members are invited and
encouraged to attend. Rank advancements are only presented at Courts
Eagle Courts of Honor are conducted to
award the rank of Eagle Scout to those Scouts who have successfully
completed the Eagle Scout requirements. The rank of Eagle is the
highest rank a Scout may earn. These ceremonies are held at a time
and location requested by the Scout and is an activity for all Troop
Scouts along with the Eagle Scouts family members are invited to
participate and encouraged to attend.
awards are presented to Scouts as quickly as possible, within a timely
manner. Recognizing Scouts accomplishments is extremely important to the
Troops Leadership core as well as to the individual Scout. Timing is
everything. With that being said, the Leaders strive to present the Scouts
awards at a Scout function where the Scout parents, family and friends may
be present to view and possibly participate in the ceremony.
following is a listing of Troop unique awards:
Award: The award is presented at summer camp to the scout who has
demonstrated his living by the Scout Law throughout the year, his
willingness to help others and to be a mentor to new and younger Scouts.
Only youth troop members are eligible to vote in this award process.
Rookie of the
Year: This award is presented at summer camp by the Troop leadership
core to first time summer campers who demonstrate Scouting spirit, an
eagerness to learn, a willingness to excel and merit badge
accomplishments. In cases of a tie, both Scouts’ are presented with the
award. This is one time only award to a Scout.
Patrol and Clean Camp Award/Pendant: While at summer camp patrols can
earned the Standard Patrol Award, and then the Troop would receive the
Standard Troop Award Plaque along with the Clean Camp Pendent
Award: A spoof on the Standard Patrol award, presented each day at
summer camp to a senior Scout whose tent area isn’t neat and tidy.
Scout of the Year Trophy: Presented at the Troops annual Fellowship
Dinner to a Scout who has demonstrated his living by the Scout Law
throughout the year, his willingness to help others and to be a mentor to
younger Scouts. Only youth troop members are eligible to vote in this
Contest Award Plaque: Presented to the patrol who has accomplished and
accumulated the most points for Scouting / camping / advancement
activities throughout the year.
Award Plaque: Presented at the April Pre Camp-o-ree campfire to the
patrol that has excelled in pioneering, outdoor open fire cooking,
creative menus, team work, and Scout spirit over the entire weekend. This
is based on a point system of established requirement and judged by Senior
Scouts and the Troop Leadership core.
Camping Attendance Award for the Year Trophy: Presented at the Troops
annual Fellowship Dinner to a Scouts who have had perfect camping
attendance ant all the Troops scheduled camping events for the calendar
Patch Award: Presented at the Troops annual Fellowship Dinner to
Scouts who have camped out overnight during the year. The award is in the
form of a patch with the number of night camped out on the patch. A Scout
must have camped out at least 7 nights during the calendar year before
receiving a patch.
NIGHTS CAMPING MEANS EXACTLY THAT. TROOP 108 HAS A “NO EXCEPTIONS”
POLICY REGARDING NIGHTS MISSED CAMPING.
Camping Award Trophy: Presented at the Troops annual Fellowship Dinner
to a Scouts who have camped out overnight consequently 100 nights.
Camping Award Trophy: Presented at the Troops annual Fellowship Dinner
to a Scouts who have camped out overnight consequently 200 nights.
Camping Award Trophy: Presented at the Troops annual Fellowship Dinner
to a Scouts who have camped out overnight consequently 300 nights.
Award: Present to the Scout with the most unique and creative costume
at the Troops annual Christmas campout.
Each Scout must have a Boy Scout Handbook; the book should be boldly
marked with their name. Also, the Scout's name should be placed on
everything taken on a campout.
Class A Uniform: Troop 108 is a
uniformed unit. Each Scout and registered Adult Leader shall wear
the appropriate uniform, as described in the Boy
Scout Handbook, to all Troop meetings and other official
gatherings of the Troop, unless otherwise advised or directed by the
Scoutmaster. This includes the Troop 108 neckerchief. Merit
Badge Sashes are required only for Board of Reviews, and Courts of Honor.
The Troop 108 neckerchief is available from
the Scoutmaster or Assistant Scoutmaster.
Scout socks and hiking boots or dress shoes
are also required. Sneakers are not part of a Scout Uniform. Blue jeans, non-Scouting hats, and other
non-Scouting apparel are not allowed.
Class B Uniform: On Troop campouts and other
special events, Scouts are permitted, at the direction of the Scoutmaster;
to wear the Scout Class B uniform. The Class B uniform consists of a
Scout tee/Troop Tee shirt, Scout shorts/pants, Scout socks and hiking
If it’s determined by the adult leadership
that a Scout is not wearing the proper uniform or not properly wearing his
uniform, the Scout will be asked to remedy the situation and may not be allowed to participate in the
activity until the situation is remedied.
A minimum list of the items each Scout needs for a campout can
be found in the Boy Scout Handbook or the Camping Equipment Checklist on the Troop web site.
Troop 108 is an active participant in the Scout Camping program
and plans campouts or other activities, once every month from January to
December. A special meeting of the boy leaders of the Troop is held
annually to plan the year's camping activities. Adult supervision is a requirement for
all Scout functions. Fathers are encouraged to participate and share in
their sons Scouting experiences.
Details about each campout are discussed at
Troop meetings. Information is also distributed via e-mail, the
Troop Newsletter, and the Troop web site calendar. This information
/briefing will also indicate the cost of the campout or other
activity. Scouts and their parents are encouraged to pay for the
campout or activity in advance of its occurrence.
boy or adult who signs up for a campout and does not show up
is responsible for paying his
share of the food purchased
for that weekend,
unless the Scout or adult
cancels prior to the purchase of the weekend food.
At the campouts, the Patrols are required
to function as a Patrol. This includes tenting together, cooking
together, and generally working together on the planned activities.
It’s the Troop's policy that the Scouts use
only Troop-owned tents. The Troop will not be responsible for any
damage to a privately-owned tent as there are an adequate number of
Troop-owned tents available. Any exceptions to this rule shall be at
the Scoutmaster's discretion.
Patrols may be issued Troop Tents prior to
a campout, upon their request. It is the responsibility of every
member of that Patrol to care for and account for these tents.
Patrols / Scouts will be held accountable
not returned, or returned in poor condition at the end of a campout.
Scouts may be charged the cost of replacement for of any damaged, abused
or Troop equipment that is not returned.
All those attending a Troop campout are
required to participate in the setup and breakdown of the campsite.
Troop equipment will be packed and the site policed before anyone leaves
for home. Exceptions to this rule shall be at the discretion of the
Scoutmaster. It is the Troop's policy that Scouts must inform the
Scoutmaster, via a parental permission slip
in advance, if they plan to arrive late to a campout, leave
during the campout, or go home early from the campout if they expect to
get attendance credit. Scouts are not permitted to leave the
designated campsite, even with a parent, without the Scoutmaster's
knowledge and approval.
Transportation to and from campouts is the
responsibility of the Adults. The
Troop does not provide any other means of transportation.
All Scouts who are transported to and from a campout by
an adult must wear a seat belt. Adults who drive Scouts must
have proper insurance and be at least 21 years old. The patrols must
pre-arrange rides to and from the campout prior to arriving at the
assembly point to leave.
Scouts Driving Policy: Older Scouts, between
16 and 18 years old, are
encouraged to continue participation in the Troop, and the Troop
recognizes that due to the many demands on a high school student's
schedule, travel with the Troop is not always possible. Scouts are
discouraged from driving personal cars to/from Troop activities.
However, licensed Scouts may drive to outings with parental
permission provided that the following criteria is met:
The Scout must advise the Scoutmaster of his intention to
drive and expected arrival time before the outing is scheduled to occur.
The Scout must use his vehicle solely for the purpose of
transportation to and from the scheduled activity.
He may not use the vehicle during the outing without the
express permission of the Scoutmaster. This includes "hanging out"
in the vehicle.
Other than siblings, no Scout may transport another Scout
unless he has parental permission.
Scoutmaster reserves the option to request Scouts driving to and from
campouts to turn in their vehicle keys by taps / bed time each night of
the campout. Vehicle keys will be returned to the Scout at the end
of the campout or the next morning, if required.
Under these circumstances,
Scouts and their parents need to be aware that they are not officially
participating in a BSA-sanctioned event until their arrival at the
activity location, and may not be covered under BSA insurance.
Scouts Driving Policy: For Scouts between 18
and 21 years old, other than siblings, no Scout in this age group may transport another Scout
unless he has written parental permission from
the under 18 Scout parents he is transporting.
Troop 108 annually attends a week-long summer camp program at
an Official Boy Scout Camp. This is a very enriching and rewarding
camping program, all Scouts are highly encouraged to attend. It is
also an opportunity to make significant advancement in rank and merit
badges. During the week of summer camp “The Rookie of the Year” is
selected from the first-year Scouts. This honor is only awarded to a
Scout attending his first year of summer camp. Adult Troop Leaders
in attendance at summer camp review all first-year Scouts accomplishments,
Scout Spirit, attitude, cooperation, camp activities involvement, merit
badges earned, Special Interest Programs completed and team work during
the week. At the completion of the leaders review ,at the end of the week,
a first-year Scout is selected for this once in a Scouting career Troop
Funding: The Troop will fund a $20.00 deposit for each Scout
towards the total cost of summer camp if the total cost of summer camp has
been paid by May 1st. The cost of an Adult Leader, normally the
Scoutmaster and one Assistant Scoutmaster attending a full week of summer
camp will be funded by the Troop. Additional adult Leaders, normally
the Assistant Scoutmasters attending a full week of summer camp a portion
of their cost will be funded by the Troop at the discretion of the Troop
Committee and Scoutmaster. All other adult Leaders attending summer
camp will be required to pay the cost themselves. The cost is
pro-rated for adults attending summer camp for less that a full week.
Troop 108 believes that all Scouts
should attend summer camp. No parent should deny their Scout the
opportunity to attend summer camp due to finical difficulties.
Campership financial assistance is available through both the Cradle
of Liberty Council and Troop 108. Contact the Scoutmaster for additional
information and procedural guidance. Any request for a campership
financial assistance will be conducted in the strictest confidence.
All payments for
summer camp should be made in the form of a personal or business check
made out to Troop 108.
Programs: Scouts who have met the
age (14) requirements may participate in the Troop's High Adventure
Trek. The Troop currently attends Philmont Boy Scout
Reservation and other High Adventure Base's. In addition to these
two adventures, the Troop may plan other high adventures for the Scouts to
Order of the Arrow:
The Order of the Arrow is a national honor Scouting
program founded in 1915 run by the Scouts. The purpose of the Order
is to recognize those Scouts and Scouters who best exemplify the Scout
Oath and Law in their daily lives and by such recognition causes other
scouts to conduct themselves in such a manner as to warrant recognition.
These Honor Scouting Programs have their
own unique criteria for initial membership and future advancement or
elevation. National Order of the Arrow
web site , Unami Lodge 1 Web site.
Troop 108 requires funds to operate.
The following summarizes the Troop's financial policy:
The annual operating costs of the Troop
shall be funded by various Troop fund-raisers and donations.
Operating expenditures include but are not limited to operation and
maintenance of the Troop camping equipment, Troop trailer; insurance
premiums, equipment replacement and training costs. In addition,
the Troop provides all of the advancement and merit badge awards
The Troop's cost for campouts shall be
covered by the fee charged to each Scout or Adult who attends. It's
the Troops intent to break-even on the costs of campouts.
Troop costs can include supplies, entrance fees, propane gas,
Troop-provided food, and any other cost associated with the planned event.
Scouts and Adults may still be charged if they register for the
event but fail to attend. This covers fees paid and food bought for
The Troop's cost for summer camp and high
adventure expeditions shall be covered by the fee charged to each Scout
The monies received from all fund raisers
shall be placed in the Troop’s general operations account, which is an
liquid account and may be used for operational costs. Expenditures
are determined by known and anticipated needs; these needs will be
evaluated and adjusted as required.
If a parent or adult leader requires a
reimbursement for expenditure on behalf of the Troop, a receipt is
required before the Treasurer can distribute a check. Approval from
the Scoutmaster and or the Troop Committee should be obtained in advance
of the purchase.
Each Scout has an account established upon joining the Troop.
The individual accounts are based on credits earned via Troop fund
raisers and participation in monthly paper drives. A Scout may use the
credits in his account to purchase Scouting uniforms, camping equipment
and supplies, and for summer camp and/or high adventure camping.
Reimbursement for uniforms, camping equipment and or Scouting items is
accomplished by presenting a receipt for the items purchased to the
Scoutmaster or Troop Treasurer. The Troop Treasurer will issue a
check for the cost of the Scout item purchased. If a Scout leaves
the Troop and joins another Troop the credits will be transferred, upon
request, to the Scouts new Troop. When a Scout turns 18 or
leaves Scouting and has any unused credits, those credits will not be
reimbursement and will be rolled over into the Troops general fund. A
Scout or the parent of Scout may request their account credit be
transferred to a younger brother/sibling when that Scout turns 18 years of
age or leaves the Troop, or the Scouting program.
Troop Fund Raisers:
Traditionally the Troop holds four fund raisers during the
year: Cradle of Liberty Popcorn sales, Christmas Candy
sales, Christmas tree sales, and Pizza sales.
Each Scout who participates in the Popcorn,
Christmas Candy and pizza sales receives a credit towards his account.
The credit is based on a percentage of the total sales of each
Troop Monthly Paper
Drive: Since the 1940’s the Troop has performed a monthly
community service, referred to as the Paper Drive. On the first
Saturday of each month members of the Troop (Scouts, Adult Leaders,
Scouters & parents) meet at the East Greenville Fire House parking lot
at 8am. The Scouts are organized and assigned to adults with trucks, and
each adult is assigned a street to collect recyclable paper and cardboard.
The recyclables are then transferred from the trucks to containers
provide by the Borough of East Greenville. The entire process takes
about 1 & half hours, to complete. The Borough in turn gives the
Troop a monthly donation for this service.
- Each Scout who
participates monthly earns credits towards his
- Paper Drive
- Each scout will receive a $3.00
credit for each paper drive he participates in during the 12 month
period that runs May - April. This period allows enough time for
all credits to be totaled in time for the scout to use toward his
summer camp. Any scout that participates in 9 or more paper
drives during the 12 month period receives an additional $10.00 bonus.
- Example: 11 paper drives attended
= $3.00 x 11 + $10.00 bonus = $43.00
Training is a vital asset to any
organization and Boy Scouts are no different. Training in itself is a
developmental tool for the present and the future. Troop 108 strongly
promotes and encourages Official BSA training for all Scouts and Adult
Scouters elected or appointed to Leadership positions within the
Troop. All Troop members are also encouraged to seek and attend
available official BSA training courses.
Adult Leader Training:
The BSA has designated specific leadership positions that
require mandatory training. All Troop leaders are required to take
Youth Protection Training initially and recurring bi
annually. Fast Start
and This is Scouting
initial training is mandatory . Scoutmasters, Assistant Scoutmasters and the Committee
Chair are required to take New Leader Essentials, Scoutmaster and Assistant Scoutmaster Leader Specific
Training, and Introduction to Outdoor Leader Skills.
Additionally the Committee Chair must take “Troop
Committee Challenge” training
Assistant Scoutmasters are considered trained when they have
completed New Leader Essentials, Scoutmaster and Assistant Scoutmaster Leader Specific
Training, and Introduction to Outdoor Leader Skills..
Members are considered trained when they have completed New Leader Essential's and the Troop
Committee Challenge as their Leader Specific training.
Additional Adult Leader BSA
Troop Adult Leaders are encouraged to take
the following additional training:
Chain Saw Safety
· Safety Afloat
Safe Swim Defense
Merit Badge Counselor Instructors Guide
Board of Review Training
Geocaching to Promote Scouting
The Order of the Arrow and Your Troop
Orientation for New Boy Scout Parents
Planning and Conducting a Safe Scout Outing
Fast Start Orientation
Recruiting Quality Training Staff
Scoutmaster Conference Training
Selecting Quality Leaders
The Youth Leadership Training Continuum
Bullying: Prevention and Intervention Tips for Scout Leaders
Conducting an Interfaith Service
Conducting an Interfaith Service
Teaching Leave No
Wood Badge for the 21st Century
Additional Official BSA Web Based Training
of Training: Today, most available official BSA training is
computer/internet based making the cost free or nominal for individuals.
BSA internet-based programs require a registration. see My Scout Logon
The entire or percentage of the cost of a
fee for service required adult leader training course may be defrayed by
the Troop. Reimbursement to the individual is at the discretion of
the Troop committee, based upon Troop requirements and needs. At the
request of the Troop Committee, the Cradle of Liberty Council and the Continental District can provide official BSA
training via the District Executive and the District Training officer.
These training sessions are normally free and can be conducted at
District roundtable meetings or at Troop 108’s Scout cabin.
- The Troop will pay up to 100% of the cost of
Woodbadge Training for the Scout Master and 50 % for the Assistant
Scout Masters providing a two year commitment is made to the Troop
Leadership core. Campership grants are available and Woodbadge
candidates are encouraged to apply for a grant. Should the grant not
pay the full amount of the cost for Woodbadge training, the
Troop will reimburse the candidate for the remainder of the training
cost. Should the Woodbadge Training candidate fail to fulfill his
commitment and obligation to the Troop for this training, he’ll be
required to reimburse the Troop for any cost incurred by the Troop for
the cost of his Woodbadge training.
Scout Youth Leadership Training: The Senior
Patrol Leader, Assistant Senior Patrol Leaders, Patrol Leaders and
Assistant Patrol Leaders are encouraged to take the following training. Upon
successful completion of National Youth Leaderships Training (Silver
Scouts may come before the Troop Committee and brief the committee on
their week of training and a second presentation before the
committee shall take place no less than 1 year but no more than 2 years
after attending and successfully completing NYLT Training. The
Scouts presentation topic is to be how they have applied the leadership skills they
learned at Silver Stag. Upon successful completion of both
presentations and at the discretion of the
Scoutmaster and the Troop Committee,
reimbursement of 50% of the cost of the training will be
credited to the account of the individual Scout.
“A Scout’s second presentation before the committee
shall take place no less than 1 year but no more than 2 years after
attending and successfully completing NYLT Training.”
National Youth Leadership Training
All Troop Scouts are
encouraged to take the following training
Early Rank Advancements Videos
Awards & Advancement
Internet resources for
training may be found via the internet using the following links:
E-Learning Portal / My Scouting Logon
Online Learning Center (Including
Youth Protection Training)
The Troop uses several different methods to
communicate with parents and Scouts. They include phone calls, e-mails,
Newsletter, Troop web
site, announcements at the Troop meetings, and through Patrol
leaders. A very effective tool has been the Troop Web Site and
e-mail. . All routine communication and reminders are distributed via
e-mail and is usually supplemented through the phone calls. The Troop has
a web page that should be visited on a regular basis. The web site
has all the important information on contacts, events & activities.
Troop 108 complies with the youth
protection guidelines of the Boy Scouts of America. These guidelines
are set forth in the insert to The Boy Scout Handbook entitled “How
to Protect Your Children from Child Abuse: A Parents Guide.”
All parents are encouraged to review this resource and to discuss
Section 2 with their sons. All trained adult leaders are required to
complete Youth Protection training. Some, but not all of the
guidelines are as follows:
Leadership: At no time shall a adult Scouter be alone with a
Scout. At least two adults must be present with the youth at all
System: At any activity, least two Scouts must participate and
stay together and in some events four deep will be required.
Sleeping: On Troop camping activities, Scouts are only allowed
to sleep in tents with other Scouts.
Adults and Scouts are not allowed to shower in the same facilities at
the same time.
There may be circumstances where a Scout or
a parent has a special need. Please contact the Scoutmaster to
discuss any issue in complete confidence. Issues could include:
financial assistance, academic or special needs, medical matters, behavior
or personality matters, and domestic matters that may affect the
circumstances will the use of Alcohol or Illegal Drugs by any
Scout or Adult prior to or during Troop activities, be tolerate.
We feel that the Scouting program and Troop
108 have a very positive effect on the development of our young men.
Boys who strive to live by the Scout Oath and Law grow in character, leadership,
and fitness. If you look at the background of many or our local,
state, and national industrial, political, and military leaders, you'll
find Scouting was there. This is a once in a lifetime opportunity
for boys. Troop 108 intends to be the best it can be.
With the cooperation of every Scout, the help of all parents, and
the continued leadership, Troop 108 will provide the maximum benefit that
Scouting has to offer.
"It is easier to build strong children, than
to repair broken men".
Frederick Douglass (1817 -