INTRODUCTION

This document presents the policies and procedures for the operation of Troop 108.  The purpose of this document is to provide the adult leaders (Scouters), the Scouts, and their parents a reference that explains the Troops policies and insight into why the policies were developed.  This document is intended to be a supplement to the National Boy Scouts of AmericaCradle of Liberty Council policies and does not supersede any policies stated therein.  This document will be revised as required,  to accommodate changes in the official Scout policy and the needs of the Troop. Boy Scout Troop 108 is a non-denominational, community-based Troop sponsored by a Group of Citizens of East Greenville, Pa.  in the Continental District, Cradle of Liberty Council of the Boy Scouts of America.  

MISSION STATEMENT & GOALS

Troop 108's mission is to provide an opportunity for advancement and personal growth for every boy who becomes a member of Troop 108.  Our goal is to develop Boys into Scouts and Scouts into Men.  Boys who strive to live by the Scout Oath and Law grow in character, leadership, and fitness. 

TROOP SCOUTING PROGRAM

The Troop’s mission statement is implemented through the Troop’s Scouting Program, which is established by the Troop Committee and managed by the Scoutmaster.  The goal of the Boy Scouts of America and Troop 108 is to help boys develop into honorable men.  Scouting values can be incorporated into a boy’s home, school and religious community.  Troop 108 incorporates activities into its Scouting program that are directed at the Aims and Methods of Scouting via three basic objectives: character development, citizenship training and mental and physical fitness. The centerpiece of Troop 108’s Scouting program and its allure for Scouts is it's Outdoor Program. The Troop conducts a number of outdoor activities throughout the calendar year, attends a BSA Council sponsored long term camp during the summer and high adventure camping opportunities. Our Scouting activities provide a focal point for the program’s three objectives. The Scouts themselves take on leadership roles in order to plan and manage these activities.  Acquiring and refining the skills to not only survive but to enjoy the challenges offered by outdoor living leads to the development of character, mental and physical fitness. Scouting programs are successful when Scouts are provided with a challenging and fun experience that results in the development of character, citizenship and physical and mental fitness.

ADULT LEADERSHIP

The Troop’s success is a direct result of the level of involvement and interested of adult leaders and parents of the Scouts.  The Troop simply cannot succeed without the assistance and participation of a large number of adults.  Our Scouting “safety net”  has many “handles” that must be held.  For that reason, Troop 108 asks that every parent contribute in whatever way they can to support  the Troop and its program.  Moreover, the Troop always needs the time, energy and skills of fathers who are willing to serve in a formal way on the Troop Committee or as an Adult Leader.  Please contact either the Scoutmaster or the Committee Chairman for more information on how you can help out.
 
Scoutmaster: The Scoutmaster manages the Troop’s Scouting program.  The Scoutmaster is responsible for the image and oversight of the Troop program.  The Scoutmaster is elected by the Troop Committee.  The Scoutmaster and his Assistant Scoutmasters work directly with the Scouts.  In general, they train and guide youth leaders, work with other responsible adults to bring Scouting to the boys, and use the methods of Scouting to achieve the aims of Scouting. 
 
Assistant Scoutmasters: Aid the Scoutmaster in managing the Troop and are responsible for duties as assigned.  Adult Leaders and Committeemen may have responsibility and maybe assigned to more than one position within the Troops organization.
 
Troop Committee: The Troop Committee supports the Troop program as developed by the Scoutmaster and the Scouts.  It's the governing body of the Troop and is responsible for making policy and providing the resources necessary to implement the Troop program.  The committee carries out the policies and regulations of the Boy Scouts of America, provides adequate meeting facilities, is responsible for Troop finances, Troop property, supports the outdoor program, and the Scoutmaster with whatever assistance is needed for the Troop to function. Elections for leadership positions are conducted at each March Committee meeting. Each January the Committee Chairmen will request a volunteer or appoint a nomination chairman. The nomination chairman will solicit nominees for Scoutmaster, committee officer’s and present the list of nominee’s at the March meeting. The election is conducted in a democratic format, with a majority ruling.  Scoutmaster and all Committee positions are for a 1 year term.
The Troop Committee includes the following positions:
Committee Chairperson:  Organizes the committee seeing that all functions are delegated, coordinated, and completed.  The chairman calls, presides over, secures parents and other adults to serve in leadership positions and promotes attendance at monthly committee meetings..
Chartered Organization Representative:  Serves as liaison between the Troop and the chartered organization.  Secures a Troop Committee Chairperson, encourages adult leader training and maintains a close liaison with the Troop Committee Chairperson.
Secretary:  Keeps the minutes of committee meetings and any important records.  The secretary is also responsible for maintaining correspondence and records of the Troop.
Treasurer:  Handles all Troop funds, pays all bills and maintains the Troop checking and savings accounts.  Is responsible for developing the Troop's annual budget.
Advancement Chairperson:  Maintains all Troop advancement records.  Monitors individual advancement, encourages Scouts to advance in rank.  and maintains a list of in-house merit badge counselors.  
Board of Review Chairman: Seek out committee members to serve on boards of review.  Ensures that each participant is familiar with the function of the board and conducts of the board of review as laid out by the Boy Scouts of America.  Secure suitable venue to conduct scheduled boards of review.
Membership Chairperson:  Maintains all Troop membership records.  Is responsible for registering new Scouts and adults, and the annual re-charter process.  The Membership Chairperson interacts with the boys and their parents, who are interested in joining the Troop .
Leadership Chairperson Tracks and maintains all Scout Leadership Positions.  Is responsible for developing the minimum requirements for each leadership position and works with the Scouts to monitor their achievement of those requirements.
Troop Historian: Maintains and safe guards all Troop historical documents of Troop activities. Mentors the Troops youth historian.
Camping Coordinator:  Typically this position is filled by the Scoutmaster or an Assistant Scoutmaster.  Plans and coordinates Troop camping activities.   Secures camping facilities, arranges for coordinating Patrols, and is responsible for seeing that the Grub Master has arranged meals for adult leaders during Troop activities.
Quartermaster:  Is responsible for all physical equipment that the Troop owns.  Purchases new equipment and arranges for equipment repair as needed.  Is responsible to oversee the youth Scout Quartermaster activities.
Grub Master:  Responsible for the cooking supplies and equipment needed for the Old Buzzard Patrol.  The Grub Master is also responsible for the Old Buzzard meal arrangements at campouts (and all Scouts when the Troop feeds them).  ‘Old Buzzard's Patrol’ refers to the adult Scouters/Leaders.
Facilities Chairperson:  Normally the Scoutmaster or an Assistant Scoutmasters. Arranges for facilities for campouts, merit badge classes, and Courts of Honor.
Chaplain:  Provides opportunities for Scouts to grow in their duty to God and their fellow Scouts.  Provides a spiritual tone for Troop meetings and activities.  Gives guidance to the Chaplain’s Aide.
Scouting for Food Coordinator: Is the Troop's focal point for participation in the annual Scouting for Food drive, attends the district orientation. Promotes participation within the Troop and organizes the bag drop-off and pick-up efforts.
Training Coordinator: Ensure that Troop leaders and committee members have opportunities for training.  Maintain, as appropriate, an inventory of up-to-date training materials. Keeps the Troop informed regarding the availability of district or council sponsored training opportunities.  Be responsible for BSA Youth Protection training within the Troop. Encourage periodic junior leader training within the Troop.
Newsletter Editor: Source and develop content for each Troop newsletter issue (typically quarterly each year).  Write, edit, publish, e-mail, print and mail, to those who don't have any e-mail capabilities, each newsletter issue.
Troop Web Master: Creates & maintains the Troop web site (http://troop108eg.org) Coordinates with the Scoutmaster and Committee Chairman to ensure timely & appropriate information is posted on the Troop website.
Order of the Arrow Representative: Servers as the liaison between the local OA lodge, chapter and the Troop.
Other positions of responsibility include:  Coordinator for Eagle Scouts, New Scout advancement, High Adventure, Health Records, Tour Permits and Fund Raising . At the discretion of the Committee Chairperson, an ad-hoc committee may be formed to investigate or address a specific issue. The ad-hoc committee  reports to the full committee  with any report or recommendation for the committee's consideration.
All registered adult leaders of the Troop are required to take Youth Protection training, This Scouting & Fast Start. All registered adult Leader's are also encouraged to complete an official Boy Scout Leaders Training offered by the local BSA council.  In addition, some leadership positions require further training over and above the Fundamental Training.  These positions include Committee Chairman, the Scoutmaster and his assistants.  All training is available through the Continental District and the Cradle of Liberty Council, BSA. The Troop Committee, the Scoutmaster, Assistant Scoutmasters, and other Adult Leaders/Committeemen generally meet on the first Thursday of each month to discuss and plan upcoming Troop activities.  These meetings are open to any father of a Scout in Troop 108 and they’re encouraged to attend to voice opinions and offer suggestions.  Fathers are also welcome and encouraged to become uniformed adult leaders in the Troop.  Adults interested in participating should contact the Scoutmaster for more details.

SCOUT PARENT RESPONSIBILITIES

Parents are an integral part of the boy's Scouting experience and the Troop’s Program.  In order for the Troop to function in an efficient manner, all fathers are encouraged to participate in Troop functions.
Fathers are encouraged to participate in at least one of the following Troop functions:
·         Serve on Troop Committee or as an Adult Leader.
·         Serve as chairman, such as fund raising or Scouting for Food
·         Serve as a Patrol Advisor
·         Serve as a Merit Badge Counselor
·         Attend a monthly campouts.
Each parent should take an active role in assisting their son in achieving the necessary rank advancements as he progresses through Scouting to ultimately attain the rank of Eagle. Although the Troop places a great deal of responsibility on the Scouts for their advancement, it is important that each parent monitors and encourages their Scout's progress. In order for the Scouts to grow as members of the Troop and as good citizens, it is important that they learn to take responsibility for their Scouting career.  When it's necessary for a Scout to contact a Troop Leader, parents are encourage to insist that the Scout make those contacts, not the parents. Parents are encouraged to refer to their son's Boy Scout Handbook as an excellent resource of information about Scouting.

MEMBERSHIP

Membership in Boy Scouting is open to all boys age 11 - 17.  Boys who are 10 may join if they have received the Arrow of Light Award or have finished the fifth grade.  Scouts who are 18 years or older may become adult leaders as approved by the Troop Committee. Each Scout must complete a BSA registration form and pay the annual registration fee.  Each registered Scout must have a Boy Scout Handbook and a complete Scout Uniform. 
Note: The Troop has a youth Scout uniform exchange program.  Contact the Scoutmaster or any Assistant Scoutmaster for more information about this program.
All adult leaders of the Troop must be registered.  The cost of registration is paid by the individual adult.
 
Troop 108 maintains a file of emergency medical release forms for every Scout and registered adult.  Blank copies of these forms are available from the Scoutmaster, Membership Chairperson or from the Troops web site.  The forms accompany the Troop on all activities.  In the event that medical attention is required, the medical forms will be on hand to aid in providing prompt  medical care.  CLASS 3 HEALTH FORMS ARE REQUIRED FOR ALL SCOUTS AND REGISTERED ADULTS LEADERS TO PARTICIPATE TROOP OUTINGS. 
 
High-Adventure Medical Forms:  Philmont Scout Ranch, Florida Sea Base and other high-adventure programs require the use of a separate medical form for all youth and adults, because of the strenuous nature of the activities.

SCOUT RUN TROOP

Empowering boys to be leaders represents the core of Scouting.  The Scouts themselves develop the Troop’s program, and then take responsibility for figuring out how they will achieve their goals.  Scouts learn by doing, and what they do is lead their patrols and the Troop.  The Troop is divided into patrols, each patrol consisting of 6 to 8 Scouts.  Troop 108 relies upon the Scouts serving in leadership positions to plan and manage the Troop's activities.  An important part of the leadership experience is to deal with adversity with resolve and persistence.  For that reason, it is important that the Troop provide Scouts the “opportunity to fail”, with the protection of a safety net.  This can be one of the most challenging aspects of serving as an adult leader in a Scout Troop.  There is nothing more difficult than watching a group of Scouts argue over the right direction to go or the proper way to start a fire or the correct way to prepare dinner, knowing that the outcome of the discussion may be less than the optimal result. Within the boundaries of safety, however, it is absolutely essential that the leaders permit the adverse results to occur and assist the Scouts in learning the lessons that come from such experiences. It's not unlikely that your scout may come home from an outdoor activity cold, wet or hungry on occasion.  It’s the Troop’s task to ensure that your Scout is safe and learns a positive lesson from experience.  It's the wet campout and the blackened pancakes of which Boy Scout legends are made.  Using this method, each Scout will learn about preparation, responsibility and  accountability.

PATROL STRUCTURE

Patrols are the building blocks of a  Scout Troop.  Each patrol is a small group of boys working together as a team to make the patrol a success. Each patrol has a unique name and develops  a patrol yell, cheer, and patrol flag which gives the patrol its own identity.  In Troop 108 the patrols sit together during meetings and are assigned responsibilities on a rotational basis for various parts of the meeting such as the opening, the closing and pre-meeting set up of Troop/Scout ceremonies. The Scouts also plan their participation in Troop campouts as patrols.  They tent, cook and eat as patrols.  Each Patrol is assigned Troop equipment such as patrol box and a stove.  The patrol  is responsible for making sure that the equipment is in working order and is available for use at each campout.  Failure to meet these responsibilities may well result in a weekend out under the stars with no hot meals without the benefit of a stove!  As Lord Baden Powell, the founder of the Scouting Movement once observed, “The object of the patrol method is not as much saving the Scoutmaster trouble as to give responsibility to the boy.”
Troop 108 patrols may consist of Scouts of diverse ages, this contributes to the “boy run Troop” concept.  This patrol organization creates another opportunity for boys to teach and mentor other boys.  It also presents more opportunities for leadership and helps to provide continuity in the Troop Program and Scout skills over time.  In addition, it gives the older Scouts a sense of ownership in their own organization.  With the guidance and approval of the Scoutmaster, members of each patrol may elect one of their own to serve as their Patrol Leader.  Troop 108 may conduct elections once a year for the purpose of electing Patrol Leaders and other junior leaders in the Troop.  Becoming a Patrol Leader is often a Scout’s first opportunity to develop practical leadership skills.  His responsibilities include taking a leading role in planning and conducting the patrol’s participation in Troop activities, encouraging other patrol members to complete advancement requirements; representing the patrol at the Green Bar meeting, and ensuring that the Patrol arrives at Troop Campouts with the appropriate equipment and supplies.  The patrol may also elect other leaders such as an Assistant Patrol Leader and/or Patrol Quartermaster.
One way in which Troop108 implements the “boy run Troop” concept is through the Green Bar Meetings.  The Green Bar Meeting is a planning meeting attended the Senior Patrol Leader, his assistant, the Patrol Leaders and their assistants, Troop Scribe, and adult Scout Leaders / advisors as appropriate.  The Green Bar Meeting is used to plan Troop programs and activities. It also provides the Troop long-range direction with an annual program planning meeting that lays out the Troop’s calendar for the coming year.  The Green Bar Meetings are held at least once a month, typically the second Thursday evening of the month.  All Patrol Leaders and/or the Assistant Patrol Leader, a Scribe, the Senior Patrol Leader, the Assistant Senior Patrol Leaders, and Junior Assistant Scoutmasters, an the adult Scout Leader / advisor must attend.  During these meetings the Green Bar Members review and evaluate the Troop’s most recent activity, plans the next month’s activity, and plans the Troop meetings for the next month.  
Wolf Patrol: At the discretion of the Scoutmaster, the Wolf Patrol may be formed using first-year Scouts.  Troop 108 has developed the Wolf Patrol to help assist a new Scout to transition from Webelo's into the Boy Scout Program.  Formation of the Wolf Patrol is a process of ensuring continuity during this transition period of the new Scouts.  Adult leaders of the Troop work with the Wolf Patrol members to insure they have a great start in Boy Scouting.  After the Adult Leaders feel they are ready, the Wolf's are assigned to one of the existing patrols.  Parental input may be solicited to assist the Scoutmaster in assigning the Wolf to a permanent patrol.

 

 
 
All Scouts are expected to attend Troop meetings on a regular basis.  Troop meetings are typically held on Monday evenings throughout the year.  The meetings begin promptly at 6:45 p.m. in the winter and 6:30 in the summer.  Generally meetings will last no more that an hour.  A calendar is developed at the beginning of the Scouting year that identifies Troop meetings, campouts, and other important dates and events.  Changes or additions are announced at the Troop meetings, via e-mail, the Troop Web Site or the Troop Newsletter.
Scouts should bring their Boy Scout Handbook to every meeting, campout, and to summer camp.  Scoutmaster’s conferences or advancement boards of review will not be conducted if a Scout is not in uniform or does not have his handbook with him.  During the winter months a full, approved Class A uniform is to be worn by Scouts and Adult Leaders to the meetings.  Scouts that are not properly uniformed or with their uniform in disarray will be asked to remedy the situation.  It’s important for parents to ensure that their Scout is properly uniformed.  Items not essential to Scout meetings should not be brought to the meeting.
Troop meetings are an opportunity for the Troop to assemble as a group to reinforce the aims of Scouting, to plan the Troop’s outdoor activities, and to implement the Troop’s Program. At the meetings, matters of importance will be announced, the Scouts can complete their Scoutmaster’s conference or their board of review for advancement, Scout skills will be taught and reinforced, and Patrols will have time to perform planning for activities as needed.  In addition, various activities such as merit badge classes and skill training may occur.

Note: Scouts who cause disruptions during the meetings will be separated from their peers. If the problem persists, their parents will be called and they will be asked to leave.

SCOUT LEADERSHIP POSITIONS

One requirement for advancement to the rank of Star, Life, and Eagle is that a Scout must hold a leadership position in the Troop for a minimum period depending upon the rank.  The Scout may volunteer, be elected, or be appointed by the Scoutmaster to a leadership position.  Duration of leadership positions is a minimum of six months.  The following is a list of the leadership positions in the Troop that can be held by a Scout:

Senior Patrol Leader:  Appointed by the Scoutmaster or may be elected by the Scouts to represent the Troop as the top junior leader within the Troop.  He leads the Green Bar meetings and, in consultation with the Scoutmaster, assigns specific responsibilities as needed.  He leads Troop meetings and manages the Troop’s outdoor activities.  The Senior Patrol Leader is expected to have successfully completed a BSA approved Scout leadership training course, such as a Patrol Leader Development / Silver Stag training course.

Assistant Senior Patrol Leaders:  Appointed by the Senior Patrol Leader and approved by the Scoutmaster.  Fills in for the senior patrol leader in his absence.  They are also responsible for training and giving direction to other junior leaders in the Troop.  Assistants should be a Star, Life or Eagle Scout, and encouraged to have successfully completed a BSA approved Scout leadership training course, such as a Patrol Leader Development / Silver Stag training course

Junior Assistant Scoutmaster:  Serves in the capacity of an assistant Scoutmaster.  He must be at least 16 and not yet 18 and have successfully completed a BSA approved Scout leadership training course, such as a Patrol Leader Development / Silver Stag training course.  He should be an Eagle Scout.  He is appointed by the Scoutmaster because of his leadership ability.  Scouts interested in this position are encouraged to apply directly to the Scoutmaster.

Patrol Leader:  Is elected or may be appointed by the Scoutmaster as the leader of his patrol. He provides leadership to members of his patrol and represents the patrol at Green Bar meetings.  He should be at least a Second Class Scout rank, should be at least a second year Scout, and is encouraged to successfully complete or be enrolled in a BSA-approved Scout leadership training course, such as a Patrol Leader Development / Silver Stag course.

Assistant Patrol Leader:  Appointed by the patrol leader or may be elected by the patrol members.  Assists the Patrol leader and leads the patrol in the Patrol Leaders absence.  This position does not count for leadership credit.

Instructor:  Teaches one or more Scouting skills to Troop members.

Scribe:  Serves as Troop secretary / reporter.  He is also responsible for submitting newsworthy articles to the local newspaper and the Troop’s newsletter, under adult leadership guidance.

Librarian:  Maintains a library of all Troop-owned publications.  He checks out merit badge books to Scouts upon request and assures their return or replacement.

Historian:  Keeps a historical record or scrapbook of Troop activities.  He collects and maintains Troop memorabilia and information on former Troop members.  Works with and reports to the adult Troop historian.

Troop Guide:  Advisor and guide to the new Scouts / patrols.  He helps the new Scouts with rank advancement, and reports to the adult Advancement Chairmen.

Den Chief:  Works with Cub Scouts, Webelos Scouts, and den leaders in the local Cub Scout packs.

Chaplain Aide:  Works with the Troop chaplain to meet the religious needs of Scouts in the Troop.  He also works to promote the religious emblem program.

Bugler:  Performs duties of bugler as directed by the Scoutmaster. This position does not count for leadership credit.

Order of the Arrow Troop Representative:  Serves as a communication link between the lodge or chapter and the Troop.  Encourages Arrowmen in the Troop to be active participants in the lodge and chapter activities and to seal their membership in the Order by becoming Brotherhood members.  Helps coordinate Troop OA Elections.

Quartermaster:  Responsible for Troop/Patrol equipment and sees that it is in good working order.  He maintains Troop-owned equipment and tents on campouts, and inspects them on their return.  Conducts Troop equipment inventory, maintain records and reports to the Troops adult Quartermaster.

All Scouts are encouraged to complete a BSA leadership training course while in the position to which he will receive credit for rank advancement.  A Scout's performance in a leadership position will be evaluated by the Troop Leadership and Scoutmaster before a rank advancement is granted.  It will be determined whether he performed the duties of the position or just wore the patch.  It's the Scout's responsibility to pursue these positions.  No one will elect or appoint a Scout to the position without the Scout first taking the initiative and seeking out the position.

 

RANK ADVANCEMENT

Boy Scout advancement is a four-step process:  The Scout learns; the Scout is tested; the Scout is reviewed; and the Scout is recognized.  All rank advancements, merit badges, and other achievements are reported to the Advancement Chairperson for entry into the TroopMaster software database.  It is the responsibility of the Scout to notify the Advancement Chairperson of the achievement earned.  If the achievement is not reported, it cannot be awarded.

As a Scout progresses through a rank, upon the Scoutmaster or Assistant Scoutmaster review, he should have a Scout who is First Class or above sign off the requirements in his Scout handbook as he learns them.  An adult leadership review is to verify accurate completion of all rank advancement requirements.  When all of the requirements are completed and signed off, the Scout should request a Scoutmaster's conference.

Tenderfoot thru First Class Ranks:  In Boy Scouts, parents cannot sign off requirements. The requirements for these ranks should be signed off by a Scout of First Class Rank or higher.  These requirements can be earned in any order.  For example, a Scout may complete a requirement towards First Class while still working towards his Tenderfoot Rank.  However, he must earn the Ranks in order.  Once a Scout has completed all requirements for a Rank (except "Scout Spirit", Scoutmaster Conference & Board of Review) he should request the Advancement Chairperson’s, Scoutmaster or Assistant Scoutmaster signature for the “Demonstrate Scout Spirit” requirement.  He will then be ready for a Scoutmaster’s Conference.

Merit Badges:  These can be earned at anytime. Even a new scout can begin to earn Merit Badges. A Scout may earn any Merit Badge on his own at any time.  Continental District Online Merit Badge Counselor Database

Scout Spirit:  Scout Spirit is to have Scouts demonstrate current, active involvement in Troop functions.  This is determined by the Scoutmaster and the Troop committee.  Scout Spirit is the final rank requirement to be signed off prior to the Scoutmaster Conference.  The Scout should see the Scoutmaster or Assistant Scoutmaster regarding current involvement in the Troop.

Troop 108 has set the following guidelines for measuring this criteria.  Scouts are taught that they are Scouts 24 hours a day.  The values of Scouting are not something to be turned off at the end of the Scout meetings.  Because of this, Scouts will be evaluated based on:

 

·         Living the Scout Oath and Law.

·         Contributing to the Troop

·         Contributing to the Community

·         Helping younger Scouts grow and learn

·         Showing maturity and respect for others

Scoutmaster's Conference:  Is a visit between the Scoutmaster and a Scout that is held each time a boy completes the requirement for a rank.  The conference is a valuable opportunity for a Scoutmaster to discuss with each Scout his activity in the Troop and his understanding and practice of the ideals of Scouting.  A Scoutmaster conference will determine if the Scout is ready to go before the Board of Review.  If he is not fully prepared, the leader will ask him to look over the material again and return at a later date to complete the Scoutmaster's Conference.  After the Scout successfully completes his Scoutmaster's conference, the Scout should request a Board of Review.  

Board of Review: For the ranks Tenderfoot through First Class, the board of review will be conducted with 1 or 2 senior scouts and at least 1 adult leader to ensure the board of review is properly conducted.  Contact the Senior Patrol Leader or an adult leader.

For the rank of Star, Life and Eagle are to be performed by a group of at least 3 Adults.  Two of these adults must be registered leaders with Troop 108.  Local community leaders and or professional may be invited to participate in these boards of review.  This Board will not be for the purpose of testing Scouts on Scout Skills.  This is the opportunity for the Troop to review the Scouts advancement and progress and for Scout to present his views on the performance of the Troop and its leaders.

The Scouts should plan to have their Scoutmaster’s Conference at a Troop Meeting and then have their Board of Review at the following Troop meeting.  Scouts must schedule a Scoutmaster’s Conference with the Scoutmaster or an Assistant Scoutmaster and a Board of Review with the Board of Review Chairmen in advance.  Scoutmaster’s Conferences & Boards of Review may be done at Campouts.  Scoutmaster conference requirement must be signed in the Scout Handbook before going to the Board of Review.

If a Scout has special needs in order for them to advance and grow in Scouting, those needs will be addressed on an individual basis.  If you feel your son has special needs, please discuss them with the Scoutmaster and Advancement Chairperson.

Courts of Honor:  Throughout the year, the Troop conducts Courts of Honor.  The Court of Honor is a ceremony to pay tribute to the achievements of our Scouts.  During this ceremony, Scouts are awarded their rank advancements, merit badges, other awards and are recognized by their peers, parents, and adult leaders for their accomplishments.  All Troop Scouts and family members are invited and encouraged to attend.  Rank advancements are only presented at Courts of Honor.

Eagle Courts of Honor are conducted to award the rank of Eagle Scout to those Scouts who have successfully completed the Eagle Scout requirements.  The rank of Eagle is the highest rank a Scout may earn.  These ceremonies are held at a time and location requested by the Scout and is an activity for all Troop Scouts along with the Eagle Scouts family members are invited to participate and encouraged to attend.

Recognition awards are presented to Scouts as quickly as possible, within a timely manner. Recognizing Scouts accomplishments is extremely important to the Troops Leadership core as well as to the individual Scout. Timing is everything. With that being said, the Leaders strive to present the Scouts awards at a Scout function where the Scout parents, family and friends may be present to view and possibly participate in the ceremony. 

The following is a listing of Troop unique awards: 

Silver Buckle Award: The award is presented at summer camp to the scout who has demonstrated his living by the Scout Law throughout the year, his willingness to help others and to be a mentor to new and younger Scouts. Only youth troop members are eligible to vote in this award process.

Rookie of the Year: This award is presented at summer camp by the Troop leadership core to first time summer campers who demonstrate Scouting spirit, an eagerness to learn, a willingness to excel and merit badge accomplishments. In cases of a tie, both Scouts’ are presented with the award. This is one time only award to a Scout.

Standard Patrol and Clean Camp Award/Pendant: While at summer camp patrols can earned the Standard Patrol Award, and then the Troop would receive the Standard Troop Award Plaque along with the Clean Camp Pendent

Sloppy Senior Award: A spoof on the Standard Patrol award, presented each day at summer camp to a senior Scout whose tent area isn’t neat and tidy.

Most Active Scout of the Year Trophy: Presented at the Troops annual Fellowship Dinner to a Scout who has demonstrated his living by the Scout Law throughout the year, his willingness to help others and to be a mentor to younger Scouts. Only youth troop members are eligible to vote in this award process.

Inter Patrol Contest Award Plaque: Presented to the patrol who has accomplished and accumulated the most points for Scouting / camping / advancement activities throughout the year.

Pre Camp-o-ree Award Plaque: Presented at the April Pre Camp-o-ree campfire to the patrol that has excelled in pioneering, outdoor open fire cooking, creative menus, team work, and Scout spirit over the entire weekend. This is based on a point system of established requirement and judged by Senior Scouts and the Troop Leadership core.

Perfect Camping Attendance Award for the Year Trophy: Presented at the Troops annual Fellowship Dinner to a Scouts who have had perfect camping attendance ant all the Troops scheduled camping events for the calendar year.

Annual Camping Patch Award: Presented at the Troops annual Fellowship Dinner to Scouts who have camped out overnight during the year. The award is in the form of a patch with the number of night camped out on the patch. A Scout must have camped out at least 7 nights during the calendar year before receiving a patch.

Camping Streak Awards

Note: PERFECT NIGHTS CAMPING MEANS EXACTLY THAT. TROOP 108 HAS A “NO EXCEPTIONS” POLICY REGARDING NIGHTS MISSED CAMPING.

100 Night Camping Award Trophy: Presented at the Troops annual Fellowship Dinner to a Scouts who have camped out overnight consequently 100 nights.

200 Night Camping Award Trophy: Presented at the Troops annual Fellowship Dinner to a Scouts who have camped out overnight consequently 200 nights.

300 Night Camping Award Trophy: Presented at the Troops annual Fellowship Dinner to a Scouts who have camped out overnight consequently 300 nights.

Annual Costume Award: Present to the Scout with the most unique and creative costume at the Troops annual Christmas campout.

 

EQUIPMENT REQUIREMENTS

Each Scout must have a Boy Scout Handbook; the book should be boldly marked with their name.  Also, the Scout's name should be placed on everything taken on a campout.

Class A Uniform:  Troop 108 is a uniformed unit.  Each Scout and registered Adult Leader shall wear the appropriate uniform, as described in the Boy Scout Handbook, to all Troop meetings and other official gatherings of the Troop, unless otherwise advised or directed by the Scoutmaster.  This includes the Troop 108 neckerchief.  Merit Badge Sashes are required only for Board of Reviews, and Courts of Honor.

The Troop 108 neckerchief is available from the Scoutmaster or Assistant Scoutmaster.

Scout socks and hiking boots or dress shoes are also required.  Sneakers are not part of a Scout Uniform.  Blue jeans, non-Scouting hats, and other non-Scouting apparel are not allowed.

Class B Uniform: On Troop campouts and other special events, Scouts are permitted, at the direction of the Scoutmaster; to wear the Scout Class B uniform.  The Class B uniform consists of a Scout tee/Troop Tee shirt, Scout shorts/pants, Scout socks and hiking boots.

If it’s determined by the adult leadership that a Scout is not wearing the proper uniform or not properly wearing his uniform, the Scout will be asked to remedy the situation and may not be allowed to participate in the activity until the situation is remedied.

Camping Equipment: A minimum list of the items each Scout needs for a campout can be found in the Boy Scout Handbook or the Camping Equipment Checklist on the Troop web site. (http://troop108eg.org)

OUTDOOR PROGRAM

Monthly Camping: Troop 108 is an active participant in the Scout Camping program and plans campouts or other activities, once every month from January to December.  A special meeting of the boy leaders of the Troop is held annually to plan the year's camping activities.  Adult supervision is a requirement for all Scout functions. Fathers are encouraged to participate and share in their sons Scouting experiences.

Details about each campout are discussed at Troop meetings.  Information is also distributed via e-mail, the Troop Newsletter, and the Troop web site calendar.  This information /briefing will also indicate the cost of the campout or other activity.  Scouts and their parents are encouraged to pay for the campout or activity in advance of its occurrence.               Note: Any boy or adult who signs up for a campout and does not show up is responsible for paying his share of the food purchased for that weekend, unless the Scout or adult  cancels prior to the purchase of the weekend food. 

At the campouts, the Patrols are required to function as a Patrol.  This includes tenting together, cooking together, and generally working together on the planned activities.

It’s the Troop's policy that the Scouts use only Troop-owned tents.  The Troop will not be responsible for any damage to a privately-owned tent as there are an adequate number of Troop-owned tents available.  Any exceptions to this rule shall be at the Scoutmaster's discretion.

Patrols may be issued Troop Tents prior to a campout, upon their request.  It is the responsibility of every member of that Patrol to care for and account for these tents.  Patrols / Scouts will be held accountable for tents not returned, or returned in poor condition at the end of a campout.  Patrols / Scouts may be charged the cost of replacement for of any damaged, abused or Troop equipment that is not returned.

All those attending a Troop campout are required to participate in the setup and breakdown of the campsite.  Troop equipment will be packed and the site policed before anyone leaves for home.  Exceptions to this rule shall be at the discretion of the Scoutmaster.  It is the Troop's policy that Scouts must inform the Scoutmaster, via a parental permission slip in advance, if they plan to arrive late to a campout, leave during the campout, or go home early from the campout if they expect to get attendance credit.  Scouts are not permitted to leave the designated campsite, even with a parent, without the Scoutmaster's knowledge and approval.

Transportation to and from campouts is the responsibility of the Adults.  The Troop does not provide any other means of transportation.  All Scouts who are transported to and from a campout by an adult must wear a seat belt.  Adults who drive Scouts must have proper insurance and be at least 21 years old.  The patrols must pre-arrange rides to and from the campout prior to arriving at the assembly point to leave.

Scouts Driving Policy: Older Scouts, between 16 and 18 years old, are encouraged to continue participation in the Troop, and the Troop recognizes that due to the many demands on a high school student's schedule, travel with the Troop is not always possible.  Scouts are discouraged from driving personal cars to/from Troop activities.  However, licensed Scouts may drive to outings with parental permission provided that the following criteria is met:

·         The Scout must advise the Scoutmaster of his intention to drive and expected arrival time before the outing is scheduled to occur.

·         The Scout must use his vehicle solely for the purpose of transportation to and from the scheduled activity.

·         He may not use the vehicle during the outing without the express permission of the Scoutmaster.  This includes "hanging out" in the vehicle.

·         Other than siblings, no Scout may transport another Scout unless he has parental permission.

The Scoutmaster reserves the option to request Scouts driving to and from campouts to turn in their vehicle keys by taps / bed time each night of the campout.  Vehicle keys will be returned to the Scout at the end of the campout or the next morning, if required.

Under these circumstances, Scouts and their parents need to be aware that they are not officially participating in a BSA-sanctioned event until their arrival at the activity location, and may not be covered under BSA insurance.

Scouts Driving Policy: For Scouts between 18 and 21 years old, other than siblings, no Scout in this age group may transport another Scout unless he has written parental permission from the under 18 Scout parents he is transporting.

Summer Camp: Troop 108 annually attends a week-long summer camp program at an Official Boy Scout Camp.  This is a very enriching and rewarding camping program, all Scouts are highly encouraged to attend.  It is also an opportunity to make significant advancement in rank and merit badges. During the week of summer camp “The Rookie of the Year” is selected from the first-year Scouts.  This honor is only awarded to a Scout attending his first year of summer camp.  Adult Troop Leaders in attendance at summer camp review all first-year Scouts accomplishments, Scout Spirit, attitude, cooperation, camp activities involvement, merit badges earned, Special Interest Programs completed and team work during the week. At the completion of the leaders review ,at the end of the week, a first-year Scout is selected for this once in a Scouting career Troop award.

Summer Camp Funding: The Troop will fund a $20.00 deposit for each Scout towards the total cost of summer camp if the total cost of summer camp has been paid by May 1st.  The cost of an Adult Leader, normally the Scoutmaster and one Assistant Scoutmaster attending a full week of summer camp will be funded by the Troop.  Additional adult Leaders, normally the Assistant Scoutmasters attending a full week of summer camp a portion of their cost will be funded by the Troop at the discretion of the Troop Committee and Scoutmaster.  All other adult Leaders attending summer camp will be required to pay the cost themselves.  The cost is pro-rated for adults attending summer camp for less that a full week.

Troop 108 believes that all Scouts should attend summer camp.  No parent should deny their Scout the opportunity to attend summer camp due to finical difficulties.  Campership financial assistance is available through both the Cradle of Liberty Council and Troop 108. Contact the Scoutmaster for additional information and procedural guidance.  Any request for a campership financial assistance will be conducted in the strictest confidence.

All payments for summer camp should be made in the form of a personal or business check made out to Troop 108.

High Adventure Programs: Scouts who have met the age (14) requirements may participate in the Troop's High Adventure Trek.  The Troop currently attends Philmont Boy Scout Reservation and other High Adventure Base's.  In addition to these two adventures, the Troop may plan other high adventures for the Scouts to experience.

 

HONOR SCOUTING PROGRAMS

Order of the Arrow: The Order of the Arrow is a national honor Scouting program founded in 1915 run by the Scouts.  The purpose of the Order is to recognize those Scouts and Scouters who best exemplify the Scout Oath and Law in their daily lives and by such recognition causes other scouts to conduct themselves in such a manner as to warrant recognition.

These Honor Scouting Programs have their own unique criteria for initial membership and future advancement or elevation.  National Order of the Arrow web site ,  Unami Lodge 1 Web site.

 

TROOP FUNDS

Troop 108 requires funds to operate.   The following summarizes the Troop's financial policy:

The annual operating costs of the Troop shall be funded by various Troop fund-raisers and donations.  Operating expenditures include but are not limited to operation and maintenance of the Troop camping equipment, Troop trailer; insurance premiums, equipment replacement and training costs.  In addition, the Troop provides all of the advancement and merit badge awards earned.  .

 The Troop's cost for campouts shall be covered by the fee charged to each Scout or Adult who attends.  It's the Troops  intent to break-even on the costs of campouts.  Troop costs can include supplies, entrance fees, propane gas, Troop-provided food, and any other cost associated with the planned event.  Scouts and Adults may still be charged if they register for the event but fail to attend.  This covers fees paid and food bought for them.

The Troop's cost for summer camp and high adventure expeditions shall be covered by the fee charged to each Scout who attends.  

The monies received from all fund raisers shall be placed in the Troop’s general operations account, which is an liquid account and may be used for operational costs.  Expenditures are determined by known and anticipated needs; these needs will be evaluated and adjusted as required.

If a parent or adult leader requires a reimbursement for expenditure on behalf of the Troop, a receipt is required before the Treasurer can distribute a check.  Approval from the Scoutmaster and or the Troop Committee should be obtained in advance of the purchase.

Scout Account: Each Scout has an account established upon joining the Troop.  The individual accounts are based on credits earned via Troop fund raisers and participation in monthly paper drives. A Scout may use the credits in his account to purchase Scouting uniforms, camping equipment and supplies, and for summer camp and/or high adventure camping.  Reimbursement for uniforms, camping equipment and or Scouting items is accomplished by presenting a receipt for the items purchased to the Scoutmaster or Troop Treasurer.  The Troop Treasurer will issue a check for the cost of the Scout item purchased.  If a Scout leaves the Troop and joins another Troop the credits will be transferred, upon request, to the Scouts new Troop.   When a Scout turns 18 or leaves Scouting and has any unused credits, those credits will not be reimbursement and will be rolled over into the Troops general fund. A Scout or the parent of Scout may request their account credit be transferred to a younger brother/sibling when that Scout turns 18 years of age or leaves the Troop, or the Scouting program.

Troop Fund Raisers: Traditionally the Troop holds four fund raisers during the year: Cradle of Liberty Popcorn sales, Christmas Candy sales, Christmas tree sales, and Pizza sales.

Each Scout who participates in the Popcorn, Christmas Candy and pizza sales receives a credit towards his account.  The credit is based on a percentage of the total sales of each item.

Troop Monthly Paper Drive: Since the 1940’s the Troop has performed a monthly community service, referred to as the Paper Drive.  On the first Saturday of each month members of the Troop (Scouts, Adult Leaders, Scouters & parents) meet at the East Greenville Fire House parking lot at 8am. The Scouts are organized and assigned to adults with trucks, and each adult is assigned a street to collect recyclable paper and cardboard.  The recyclables are then transferred from the trucks to containers provide by the Borough of East Greenville.  The entire process takes about 1 & half hours, to complete.  The Borough in turn gives the Troop a monthly donation for this service.

Each Scout who participates monthly earns credits towards his account.  
Paper Drive Credit Criteria:
Each scout will receive a $3.00 credit for each paper drive he participates in during the 12 month period that runs May - April.  This period allows enough time for all credits to be totaled in time for the scout to use toward his summer camp.  Any scout that participates in 9 or more paper drives during the 12 month period receives an additional $10.00 bonus. 
Example:  11 paper drives attended = $3.00 x 11 + $10.00 bonus = $43.00

LEADERSHIP TRAINING

Training is a vital asset to any organization and Boy Scouts are no different. Training in itself is a developmental tool for the present and the future. Troop 108 strongly promotes and encourages Official BSA training for all Scouts and Adult Scouters elected or appointed to Leadership positions within the Troop.  All Troop members are also encouraged to seek and attend available official BSA training courses.

Adult Leader Training: The BSA has designated specific leadership positions that require mandatory training.  All Troop leaders are required to take Youth Protection Training initially and recurring bi annually. Fast Start and This is Scouting initial training is mandatory .  Scoutmasters, Assistant Scoutmasters and the Committee Chair are required to take New Leader Essentials, Scoutmaster and Assistant Scoutmaster Leader Specific Training, and Introduction to Outdoor Leader Skills.  Additionally the Committee Chair must take “Troop Committee Challenge” training

Scoutmasters and Assistant Scoutmasters are considered trained when they have completed New Leader Essentials, Scoutmaster and Assistant Scoutmaster Leader Specific Training, and Introduction to Outdoor Leader Skills..

Troop Committee Members are considered trained when they have completed New Leader Essential's and the Troop Committee Challenge as their Leader Specific training.

Additional Adult Leader BSA Supplemental Training

Troop Adult Leaders are encouraged to take the following additional training:

·         Mentoring

·         Chain Saw Safety

·         Safety Afloat

·         Safe Swim Defense

·         Hazardous Weather

·         Merit Badge Counselor Instructors Guide

·         Board of Review Training

·         Geocaching to Promote Scouting

·         The Order of the Arrow and Your Troop

·         Orientation for New Boy Scout Parents

·         Planning and Conducting a Safe Scout Outing

·          Fast Start Orientation

·         Recruiting Quality Training Staff

·         Scoutmaster Conference Training

·         Selecting Quality Leaders

·         The Youth Leadership Training Continuum

·         Bullying: Prevention and Intervention Tips for Scout Leaders  

·         Conducting an Interfaith Service

·         Conducting an Interfaith Service

·         Teaching Leave No Trace

·         Wood Badge for the 21st Century

·          Additional Official BSA Web Based Training

 

Cost of Training: Today, most available official BSA training is computer/internet based making the cost free or nominal for individuals. BSA internet-based programs require a registration. see My Scout Logon

The entire or percentage of the cost of a fee for service required adult leader training course may be defrayed by the Troop.  Reimbursement to the individual is at the discretion of the Troop committee, based upon Troop requirements and needs.  At the request of the Troop Committee, the Cradle of Liberty Council and the Continental District can provide official BSA training via the District Executive and the District Training officer.  These training sessions are normally free and can be conducted at District roundtable meetings or at Troop 108’s Scout cabin.

Woodbadge Training 
The Troop will pay up to 100% of the cost of Woodbadge Training for the Scout Master and 50 % for the Assistant Scout Masters providing a two year commitment is made to the Troop  Leadership core. Campership grants are available and Woodbadge candidates are encouraged to apply for a grant. Should the grant not pay the full amount of the cost for Woodbadge training,  the Troop will reimburse the candidate for the remainder of the training cost. Should the Woodbadge Training candidate fail to fulfill his commitment and obligation to the Troop for this training, he’ll be required to reimburse the Troop for any cost incurred by the Troop for the cost of his Woodbadge training.

Scout Youth Leadership Training: The Senior Patrol Leader, Assistant Senior Patrol Leaders, Patrol Leaders and Assistant Patrol Leaders are encouraged to take the following training. Upon successful completion of National Youth Leaderships Training (Silver Stag)  individual Scouts may come before the Troop Committee and brief the committee on their week of training and a second presentation before the committee shall take place no less than 1 year but no more than 2 years after attending and successfully completing NYLT Training. The Scouts presentation topic is to be how they have applied the leadership skills they learned at Silver Stag.  Upon successful completion of both presentations and at the discretion of the Scoutmaster and the Troop Committee, reimbursement of 50% of the cost of the training will be credited  to the account of the individual Scout. 

“A Scout’s second presentation before the committee shall take place no less than 1 year but no more than 2 years after attending and successfully completing NYLT Training.”

·         National Youth Leadership Training

·         Patrol Leader

All Troop Scouts are encouraged to take the following training 

·         Boy Scouting

·         Early Rank Advancements Videos

·         Activities

·         Events

·         Awards & Advancement

·         Opportunities

·         Publications

·         Scout Stuff

Internet resources for training may be found via the internet using the following links:

·         E-Learning Portal / My Scouting Logon

·         Online Learning Center (Including Youth Protection Training)

 

TROOP COMMUNICATION

The Troop uses several different methods to communicate with parents and Scouts. They include phone calls, e-mails, Troop Newsletter, Troop web site, announcements at the Troop meetings, and through Patrol leaders.  A very effective tool has been the Troop Web Site and e-mail. . All routine communication and reminders are distributed via e-mail and is usually supplemented through the phone calls. The Troop has a web page that should be visited on a regular basis.  The web site has all the important information on contacts, events & activities. troop108eg.org

 

YOUTH PROTECTION

Troop 108 complies with the youth protection guidelines of the Boy Scouts of America.  These guidelines are set forth in the insert to The Boy Scout Handbook entitled How to Protect Your Children from Child Abuse: A Parents Guide.  All parents are encouraged to review this resource and to discuss Section 2 with their sons.  All trained adult leaders are required to complete Youth Protection training.  Some, but not all of the guidelines are as follows:

Two-Deep Leadership: At no time shall a adult Scouter be alone with a Scout.  At least two adults must be present with the youth at all times.

Buddy System: At any activity, least two Scouts must participate and stay together and in some events four deep will be required.

Tent Sleeping: On Troop camping activities, Scouts are only allowed to sleep in tents with other Scouts.

Showers: Adults and Scouts are not allowed to shower in the same facilities at the same time.

 

CONFIDENTIAL MATTERS

There may be circumstances where a Scout or a parent has a special need.  Please contact the Scoutmaster to discuss any issue in complete confidence.  Issues could include: financial assistance, academic or special needs, medical matters, behavior or personality matters, and domestic matters that may affect the Scout.

 

DRUGS AND ALCOHOL

Under no circumstances will  the use of Alcohol or Illegal Drugs  by any Scout or Adult prior to or during Troop activities, be tolerate.

 

SUMMARY

We feel that the Scouting program and Troop 108 have a very positive effect on the development of our young men.  Boys who strive to live by the Scout Oath and Law grow in character, leadership, and fitness.  If you look at the background of many or our local, state, and national industrial, political, and military leaders, you'll find Scouting was there.  This is a once in a lifetime opportunity for boys.  Troop 108 intends to be the best it can be.  With the cooperation of every Scout, the help of all parents, and the continued leadership, Troop 108 will provide the maximum benefit that Scouting has to offer.

 

"It is easier to build strong children, than to repair broken men".

Frederick Douglass (1817 - 1895)

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